Guide
Superior Communication and Accessibility
Clinical laboratories depend on vendors to supply necessary testing products and support services for smooth and successful operations. This partnership relies on effective coordination and communication to ensure that labs can fulfill testing requirements that are vital for providing quality patient care. Vendor partnerships are enhanced by easy accessibility, strong relationships, and the ability to provide timely resolution to delivery delays.
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Accessibility
Getting help should be easy. Vendors should provide you with the ability to contact and communicate directly with your designated account manager, instrument specialist, technical support representative, field service engineer, or field application specialist.
Timely Resolutions
You shouldn’t be left in the dark about delivery delays. If products become unavailable, vendors should assist with finding alternative supply sources.
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Relationships
Your vendor support teams should know you as more than a number. They should be familiar with your laboratory and have ready access to personalized information, such as your order history, product pricing, and accurate shipping and delivery times.
Full-Service Technical and Product Support
Clinical laboratories rely on vendors to provide expertise, product guidance, and prompt resolutions for technical issues. Effective vendor support teams streamline troubleshooting processes, reduce the burden on laboratory technicians, and minimize downtime. Insist on vendors who offer remote support capabilities and are available at any time of the day to address your concerns.
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Expertise
Clinical laboratories should be able to rely on vendors to provide technical guidance. Technical support teams should be staffed with experts who possess in-depth knowledge of both clinical laboratory practices and the specific diagnostic products being used.
Remote Support
Technical support teams should be able to perform analyzer troubleshooting without encumbering laboratory technologists, relieving them from time-consuming hands-on processes. Remote support can minimize analyzer downtime and patient testing disruptions.
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Availability
Clinical laboratories operate around the clock to provide timely and accurate diagnostic results. To ensure seamless laboratory operations and uninterrupted patient care, technical support teams should be available 24/7.
Product Implementation Support
Vendors must be clinical laboratory experts, offering comprehensive support for laboratory operations. This includes expertise in protocols for validating and verifying test methods. Additionally, they should provide reference sources for diagnostic testing codes and modifiers, reimbursements, and proficiency testing programs. A quality vendor provides full support for the implementation of new test methods.
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New Test Method Implementation
Vendor engagement shouldn’t end with a purchase order. Comprehensive support should be provided throughout the entire implementation process, from start to finish. Clinical laboratories should be able to rely on vendors to streamline the transition and successful adoption of new testing methods.
Product Use Procedures
Implementing new test methods requires clinical laboratories to create standard operating procedures. To streamline the process of incorporating the necessary information into laboratory documentation, vendors should offer editable Microsoft Word versions of product use instructions.
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Validation Samples
Test method validation studies can be complicated by the scarcity of diverse and clinically relevant patient samples. By supplying difficult-to-find patient samples, vendors help support method comparison studies and facilitate more robust validations.
Expert Field Service Engineers
Maintaining and servicing analyzers is a necessary requirement for clinical laboratory operations. Vendor partners employ highly capable service engineers to complete repairs quickly and efficiently. Additionally, service teams continually provide status updates to help laboratory staff manage testing disruptions.
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Conveniently Located
Timely results are crucial for patient care, so field service engineers need to respond quickly. To minimize downtime, it is essential that service engineers are strategically located to reduce travel time to clinical laboratories and ensure swift on-site support.
Well-Equipped
Vendor partners ensure that field service engineers have the necessary tools to complete analyzer repairs quickly. It is important that service engineers are highly trained and share the laboratory’s motivation to complete repairs quickly and effectively.
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Well-Informed and Well-Prepared
Diagnosing analyzer issues can be more time-consuming than the actual repairs, so why wait to begin the diagnosis? Vendors should utilize support capabilities that enable field service engineers to access troubleshooting data remotely and arrive prepared to perform instrument repairs, reducing downtime.
Effective Communicators
Timely communication from field service engineers is essential for clinical laboratories to manage laboratory operations and clinician expectations. From providing arrival time estimates to generating detailed service reports, excellent communication ensures that clinical laboratories have the information that they need.
Continuous Product Advancement
Clinical laboratories require testing solutions that provide more than just accurate test results. Vendors play a crucial role in addressing laboratory challenges by developing innovative solutions that improve laboratory operations. Product advances that reduce technologist hands-on time and minimize testing failures can profoundly enhance laboratory efficiencies, ultimately leading to improved laboratory services and better outcomes for patients. A dedicated vendor partner is committed to providing innovative solutions.
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Advanced Product Features
To optimize testing workflows, vendors must continually develop and incorporate next-generation features that reduce the reliance on technologists' hands-on time. Automation of analyzer maintenance routines minimizes labor-intensive processes. Remote support capabilities allow vendor technical support teams to efficiently perform analyzer troubleshooting so that technologists can focus on tasks that require their expertise.
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Innovation
Companies that take product development shortcuts are shifting the responsibility of generating reliable test results onto clinical laboratory resources and infrastructure. On the other hand, quality vendors focus on creating innovative and robust products that improve reliability, reduce maintenance requirements, and enhance cybersecurity capabilities.
The Vendor Partnership Difference
The success of clinical laboratories depends on effective partnerships with trustworthy and committed vendor partners. Vendors must prioritize open and transparent communication, and promptly address technical issues and supply delays to ensure seamless laboratory operations. Quick, convenient access to product and clinical laboratory support teams is essential to identifying and implementing timely solutions.
A vendor partner does more than just deliver products; they create innovative solutions and provide unwavering support to overcome unique laboratory challenges. A collaborative partnership can help support better laboratory operations and enhanced patient care.
